Technology Transfer Experiment (TTX) calls

During the TETRAMAX project run time (Sep 2017 – Aug 2021), there will be different open calls offering you the opportunity to contribute to the TETRAMAX Technology Transfer Experiments (TTX) with significant funding opportunities.

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Bilateral TTX calls

One academic (or SME) partner (publicly funded, university or research institution) based in an EU country or associated country transfers a particular novel HW or SW technology in the domain of Customized Low- Energy Computing (CLEC) for cyber-physical systems (CPS) and the Internet of Things (IoT) to a receiving industry partner (privately funded, preferably an SME or mid-cap) from a different EU country. The receiving partner adopts and deploys this technology to enable improved products or processes (e.g. by gains concerning product cost, performance, or power consumption). Thereby, the technology receiver will achieve innovation and measureable impact, e.g. in terms of increased revenue or newly created jobs.


Value Chain Oriented and Interdisciplinary Technology Transfer Experiments (TTX)

Mid-term (12-18 months) application experiments will be implemented between three or more partners (in case a multidisciplinary collaboration is needed) from at least two different EU member states and/or countries associated to Horizon 2020.

For instance, a university (A) acts as a technology provider and intends to transfer a novel CLEC technology to a manufacturing company (B) as a technology receiver, together with training, services, and documentation, etc. as necessary. The technology receiver intends to experimentally use the new technology in order to enable improved products, processes, or services, thus acting as an OEM and early technology adopter. In case, the developed technology could be generalized and applied to other industries as well, another specialized partner (C) could engage as a "catalyst" (not competing with the technology receiver) to extend the value chain by productizing and maintaining the technology, e.g. in the form of customizable software tools, hardware IP and/or professional services, so as to serve a much broader market.


Entrepreneurial TTX calls

The overall goal of an Entrepreneurial Technology Transfer Experiment (TTX) is to mobilize, challenge and train small teams of potential entrepreneurs in the Customized Low-Energy Computing (CLEC) space, thereby having a long-term perspective. Therefore, this TTX is solely devoted to the exploration and evaluation of market and business opportunities, for example for typical “start-up formation” scenarios and acquisition of investments in the longer term. The focus is on a critical and systematic evaluation and generation of sustainable business opportunities for new, possibly disruptive, actors in Europe’s digital technology markets.

A TTX team intends to bring itself towards a convincing business idea and to get “investor ready”. The TTX is a framework for describing a new technology-based business using a Business Model Canvas.

The expected Technology Readiness Level (TRL) may range of 2-4.

Call 1Call 2Call 3Call 4
Bilateral TTXNov 2017
TTX duration: 6-12 months
Oct 2018
TTX duration: 6-12 months
Sep 30, 2019
TTX duration: 6-12 months
Jan 31, 2020
TTX duration: 6-9 months
Value chain oriented interdisciplinary TTXFeb 2018
TTX duration: 12-18 months
Dec 2018
TTX duration: 12-18 months
Aug 31, 2019
TTX duration: 10-12 months
Nov 30, 2019
TTX duration: 10-12 months
Entrepreneurial TTXAug 2018
TTX duration: 3-6 months
Aug 31, 2019
TTX duration: 3-6 months
Apr 30, 2020
TTX duration: 3-6 months
n/a

Note: dates shown are for the opening of the call. Calls will be open for 3 months.

1. Application, cost calculation, submission

Who can apply for a TTX and receive financial support?

Financial support will be provided to legal entities only. Legal entities are universities/polytechnics, research organisations, SMEs, and other for-profit companies (mid-caps, large industry).

I am employed at a TETRAMAX consortium member organization. Can I apply for a TTX via open calls though?

No. TETRAMAX consortium member organizations must not apply for a TTX via open calls and cannot become third parties to receive financial support. This would result in a conflict of interest for reasons involving economic interest, political or national affinity, family or emotional ties or any other shared interest. TETRAMAX ensures that the evaluation process is completely independent and that none of the above situations will occur. Entities (e.g. university institutes or departments) directly linked to the TETRAMAX consortium partners and interested in the implementation of a TTX may contact the local principle investigator within the TETRAMAX consortium (e.g. Jari Nurmi being the principal investigator in TETRAMAX representing the Tampere University of Technology).

Can we apply for an entrepreneurial TTX even though the start-up has already been founded? NEW

No. Once a spin-off is already created, one cannot apply for an entrepreneurial TTX anymore. TETRAMAX financially supports activities only to analyse potential business models and markets prior to the formal start-up foundation in the future. Nevertheless, it is possible to start the foundation process during the implementation phase of the entrepreneurial TTX. The need and the benefits of the TTX for the planned spin-off creation needs to be well justified in the TTX proposal.

What are the reimbursement rates of costs?

For-profit organisations will be reimbursed with a 70% funding rate. Non-profit organisations will be reimbursed with a 100% funding rate.

How do we calculate equipment and consumables costs?

Equipment costs up to €5,000 have to be planned per TTX (NOT per third party involved in a TTX). Consumables costs up to €1,000 have to be planned per TTX (NOT per third party involved in a TTX).

The need for equipment and consumables has to be well justified in the TTX proposal. For entrepreneurial TTX, equipment/consumables are in general not necessarily needed; nevertheless, it may be possible but has to be well explained in the proposal.

What types of technology transfer activities qualify a TTX for financial support?

The TTX topic must fit into the Customized and Low-Energy Computing (CLEC) domain, in particular with respect to cyber-physical systems and the Internet of Things. To see some examples, take a look at: https://www.tetracom.eu/funded-projects or https://www.tetramax.eu/ttx/funded-projects/

How do we present the costs and the financial support per partner involved in a bilateral/value chain or in an entrepreneurial TTX proposal? NEW

Please present the data as shown in the following example:

Financial support of the TTX: (insert total funding amount)

TTX partner: (insert name of the organisation)
Reimbursement rate: 70%
No. of person-months planned: 3.5
Total costs planned: 30.000 EUR
Total financial support: 21.000 EUR

TTX partner: (insert name of the organisation)
Reimbursement rate: 100%
No. of person-months planned: 5
Total costs planned: 50.000 EUR
Total financial support: 50.000 EUR

In addition, all costs and amounts needed for the TTX have to be explained well in detail per third party and cost category in the TTX proposal section “resources”, as defined in the appropriate open call Guide for Applicants.

I have a question that is not addressed in the FAQ. What can I do?

Please send your question to: opencalls@tetramax.eu

How will a TTX proposal be evaluated?

Every TTX proposal will be assessed along for different evaluation phases ( see Guide for Applicants):

Phase 1: General eligibility check

  • TTX proposal template completed, submitted in time, formal eligibility criteria met.

Phase 2: External evaluation

  • Independent experts from the academic and industry side;
  • Scoring against defined criteria, individually commenting to underline and further specify the scoring;
  • Ranking list based on the total scores achieved.

Phase 3: consensus phase

  • External evaluators and the TETRAMAX steering committee;
  • Final ranking and selection of the TTX proposals for financial support;
  • Note that the TETRAMAX steering committee, in agreement with the TTX consortium, may decide to reduce the grant for manpower and/or the total requested financial support according to the overall budget allocated to the respective open call or to other necessities (e.g. in case of a high proposal quality but an unclear presentation of costs and financial support per third party).

Phase 4: Formal decision

  • Signing the contract (=TTX funding agreement) prior to the TTX start;
  • Note that in case a TTX consortium partner refuses to sign the TTX funding agreement the proposal will be excluded from financial support;
  • Instead, the first proposal, taken from a reserve list of the top ranked proposals initially rejected, will replace the excluded one.

What do the terms cascade funding, beneficiary, third parties, and financial support mean?

Cascade funding
Financial support to third parties will be provided to legal entities only which are not fully associated to the TETRAMAX consortium partners.

TETRAMAX beneficiaries
Organisations (=legal entities) fully associated to the consortium of the EU-funded project TETRAMAX (=consortium member organisations = participants in the TETRAMAX consortium).

TTX partners
They are legal entities, partner organisations, third parties, and recipients of EU financial support provided by TETRAMAX.

Financial support
One single fixed grant (lump sum) to cover all costs specifically needed for the TTX.

Who will receive the evaluation results and the rejection/acceptance of a TTX proposal?

The applicant of a TTX proposal will receive it by email.


2. Establishment of a TTX partnership

How many partner organisations are needed to form the partnership of a Value Chain Oriented and Interdisciplinary TTX?

The partnership has to consist of three partners based in at least two different EU member states and/or in H2020 associated countries.

  • The technology provider has to be a non-profit academic partner (publicly funded: university/polytechnics, academic/applied research organisation).
  • The technology receiver has to be a for-profit industry partner (privately funded; preferably SMEs, or other for-profit company (mid-cap, large industry);
  • The catalyst is also a for-profit industry partner (for-profit company (mid-cap, large industry), preferably SME);
  • In addition, up to three auxiliary partners (from academia or industry) may be included to the TTX consortium in case an interdisciplinary cooperation is required for a successful TTX.

Can the technology provider be an industry partner within a value chain TTX?NEW

No. The technology provider has to be an academic partner from research (e.g. university/polytechnics, research organisation).

Who can apply for an Entrepreneurial TTX?

The TTX team is mainly formed by one academic entity (typically a university) located in one EU member state or in a country associated to H2020.

Nevertheless, both the establishment and the location of the TTX team may be flexible; for example, all TTX team members are:

  • From the same academic entity/university; or
  • From different academic entities or from other organisations; and
  • May be located in the same or in different countries.

The applicant (being an academic non-profit legal entity) will be the sole recipient of the financial support.

Can I build my TTX partnership with an organisation located outside Europe?

No. Partners involved in a TTX have to be located in an EU member state or in an H2020 associated country. The aim is that they will benefit from Europe’s research and innovation capacity entitled to receive financial support from the European Commission.

I would like to submit a TTX proposal but I don't have enough partners. Can TETRAMAX help me to find suitable partner(s)?

Yes. Visit the TETRAMAX online technology brokerage portal, join TETRAMAX workshops and matchmaking events or directly contact the TETRAMAX Chief Technology Broker Wei Jan Wang by emailing to: weijan.wang@chalmers.se

Can partners based in Switzerland apply for TTX financial support?

Yes. Switzerland is a country associated to Horizon 2020. Legal entities from Associated Countries can participate under the same conditions as legal entities from the EU Member States. The list of associated countries can be found here.

I am located in the UK. Can I participate in the TTX open calls to receive financial support?

Yes. UK is a country still eligible for EU funding. Hence, legal entities located in the UK can participate in the TETRAMAX open calls. In case of changes, this will explicitly be communicated by the European Commission and TETRAMAX.


3. Contracts

Is there a contractual agreement foreseen?

Yes. A TTX funding agreement between TETRAMAX and the TTX partners will be concluded and signed. The agreement is provided in the relevant TETRAMAX open call webpage. Note that the rights and obligations contained in this agreement have derived from the TETRAMAX Grant Agreement and Consortium Agreement and hence, are not negotiable.

My Entrepreneurial TTX got selected for financial support. Which parties have to sign the TTX funding agreement? NEW

The applicant is the sole recipient of the TTX financial support. The TTX funding agreement is the contract regulating all TTX-specific cost, funding and reporting issues. Therefore, it will be signed by TETRAMAX and the TTX applicant organisation only.

Note: The applicant may decide to set up and sign a legal agreement between himself and all persons/parties involved in the TTX team (e.g. with the mentor being an individual private person, or coming from another legal entity, etc.). TETRAMAX does not influence this agreement and does not sign it. In that case, TETRAMAX requires a scanned version of it.

How do we deal with IPR?

Regulations of specific Intellectual Property Rights (IPR) within the TTX are in the TTX consortium partners' sole responsibility. The partners intending to collaborate within a TTX are obliged to close a TTX-related legal agreement describing the rights and duties of each partner, in particular clarifying all related IPR at the earliest possible date and no later than 1-3 months after the TTX start.

How do we design the legal agreement between the TTX partners?

The design of the legal agreement remains completely in the TTX partners’ hands (e.g. structure, contents, length, etc.). TETRAMAX does not influence the design and the contents and does not sign it. TETRAMAX requests a scanned version of the signed agreement to be able to verify the existence.

Are any types of electronical signatures accepted?

No. Any digital/electronical/scanned signatures are not accepted. TETRAMAX requires originally-signed documents on paper.

Our TTX proposal got selected for financial support. During the formal decision phase and the conclusion of the contract, a TTX partner withdraws the participation in the TTX selected for financial support. Can the TTX applicant replace this partner by another organisation?

No. Formal decision of the financial support is subject to signing the TTX funding agreement. In case a TTX partner refuses to sign this agreement, the TTX proposal will be excluded from financial support. Instead, the first proposal, taken from the list of the top ranked proposals initially rejected, will replace the excluded one.


4. Cost reporting

Which costs are eligible for reimbursement within a Bilateral or a Value Chain Oriented and interdisciplinary TTX?

  • Researcher/technician and administrative manpower needed to implement a granted specific TTX activity, involving tasks by external consultants if needed (e.g. natural persons working for the TTX under a direct contract), and including R&D for Technology Readiness Level (TRL) improvement;
  • TTX-related training and service activities for the industry partners;
  • License and IPR agreement development;
  • Necessary travel costs for mutual TTX partner visits or TTX presentations or demonstrations organized by TETRAMAX;
  • Costs for providing open access to TTX-related scientific publications;
  • Consumables up to €1,000 per TTX (not per third party and only if really needed for the TTX and well explained); and
  • Equipment costs up to €5,000 per TTX (not per third party and only if really needed for the TTX and well explained).

Which costs are eligible for reimbursement within an Entrepreneurial TTX?

The total financial support per TTX (= fixed grant = lump sum) may include the following cost forms:

  • researcher manpower needed to develop the business model canvas, costs (external expert compensation) related to the business hypothesis testing process involving external experts/consultants, mentors, and potential customer interviews;
  • Necessary travel costs for TTX-related partner visits (if different partners are involved) and TTX presentations or demonstrations organized by TETRAMAX;
  • Consumables up to €1,000 per TTX (not per third party); and
  • Equipment costs up to €5,000 per TTX (not per third party).

Equipment: Who can use it, and what happens with the purchased equipment after the end of the TTX? NEW

The equipment will be used by the organisation that has purchased it and that needs it for the successful implementation of the TTX. The organisation and/or the TTX team decide what to do with the equipment. TETRAMAX does not influence this decision. The equipment remains property of the organisation which purchased it. The organisation solely decides on the use of it. TETRAMAX does not influence this decision.

How do we calculate equipment costs for our TTX proposal? NEW

  • The equipment costs have to be calculated based on your organisation’s depreciation regulations (depreciation rate, period, percentage of the use of the equipment within the TTX).
    • It is highly recommended to calculate a good estimation.
    • For any questions on the calculation of equipment (depreciation) costs please contact the purchase department of your organisation.

When are costs eligible for reimbursement? NEW

The financial support (=single fixed grant) will be awarded for the reimbursement of costs if:

  • The TTX was properly implemented (as per TTX funding agreement), and its impact measured against the impact indicators (as per Guide for Applicants);
  • The costs comply with:
    • The applicable national law on taxes, labour and social security;
    • The principle of a sound financial management regarding economy and efficiency.
  • The costs are:
    • Necessary and specifically incurred for the proper TTX implementation;
    • Indicated in the third parties’ estimated TTX budget breakdown in the TTX funding agreement;
    • In line with the cost forms defined in the Guide for Applicants;
    • Actually incurred by the TTX third parties;
    • Actually incurred within the TTX run time;
    • Identifiable and verifiable, and recorded in the TTX third party’s accounts in accordance with the third party’s accounting standards applicable in the country where the third party is established and with the third party’s usual cost accounting practices (and the third parties’ usual practice on travel; travel costs shall be booked on economic and moderate rates); and
    • Well explained in the TTX final cost report.
  • The TTX final report (including the cost report) was delivered as specified in the TTX funding agreement.

Which travel costs will be reimbursed?

Costs for accommodation, flight, train, public transport means, taxi, car parking costs, etc. are eligible for reimbursement.

The following costs are not eligible for funding: costs for food and beverage, sanitary fees, travel costs related to other professional or private activities, etc.

Is VAT eligible for reimbursement?

Non-deductible VAT is eligible for reimbursement.

Deductible VAT is not eligible for reimbursement. Deductible VAT means VAT that is recoverable under the national ‘VAT system’ (i.e. the system of collection and deduction under the national VAT legislation). Such VAT is not a genuine and definitive cost and, according to accounting standards, should not be recorded as such. Therefore, it is not actually incurred by the TTX partner organisation.

How do we have to report on the implementation, the results, and the costs of our TTX?

At the end of the TTX, a dedicated TTX final report has to be delivered as follows:

  • Publishable TTX abstract results (= deliverable to be submitted to the European Commission);
  • TTX-related specifications (e.g. deviations from the technical implementation described in the TTX funding agreement);
  • Cost report and cost-related specifications.

TETRAMAX provides specific templates.

Why do we need to deliver data on a variety of impact indicators after the end of our TTX?

The European Commission (EC) requires measurable and textual data on impact generated by a TTX financially supported with its funding money (societal, economic, and sustainable advancements). The EC is particularly interested in the benefits of its funding in a long-term / sustainable way for SMEs, for strengthening their competitiveness, and for the European market. Therefore, TETRAMAX has to ask all granted TTX for the long-term impact.


5. Financial support

The organization I am employed at has participated in several open calls of different EU projects within the ICT Horizon 2020 programme. Do I have to consider any specific regulations?

Yes. Financial support will not be awarded to individual legal entities that have already received more than €100.000 via open calls (Financial Support to Third Parties = cascading funding) from H2020 I4MS and SAE projects. For clarification, please contact the relevant department in your organisation (e.g. third party funding department).

How much financial support can a TTX partner organisation receive?

  • The financial support per TTX partner organisation is limited.
  • The parties involved in a TTX need to negotiate the budget breakdown per partner organisation internally, based on the TTX work plan and tasks described in the TTX proposal.
  • A TTX partner may participate in and receive financial support via several TETRAMAX open calls and can receive a maximum of €60,000 financial support only. Only for specific follow-up TTX to address a broader market and to fully unleash the desired impact, the total financial support of €60,000 per third party might be exceeded. However, the limit of €100,000 will never be exceeded.

For details, please carefully read the Guide for Applicants.

Will we receive the total TTX financial support as stated in the TTX funding agreement? NEW

The total TTX financial support (fixed grant) per third party will be paid out if all eligibility criteria for the acceptance of the costs are met. For details, please carefully read the Guide for Applicants.

Why are there several payment instalments defined in the TTX funding agreement?

Based on the European Commission’s regulations (EC), third parties receiving financial support from the EC are formally bound to the payments defined within TETRAMAX. It is highly recommended to become aware of the payment regulations during the TTX proposal writing phase.


About TETRAMAX

TETRAMAX is a Horizon 2020 innovation action within the European Smart Anything Everywhere (SAE) initiative in the domain of customized and low-energy computing for Cyber Physical Systems and the Internet of Things. As a Digital Innovation Hub, TETRAMAX aims to bring added value to European industry, helping to gain competitive advantage through faster digitization. The project partially builds on experiences with the TETRACOM project during 2013-2016. TETRAMAX was launched in Sep 2017 and runs until Aug 2021.