Technology Transfer Experiment (TTX) calls

During the TETRAMAX project run time (Sep 2017 – Aug 2021), there will be different open calls offering you the opportunity to contribute to the TETRAMAX Technology Transfer Experiments (TTX) with significant funding opportunities.

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Bilateral TTX calls

One academic (or SME) partner (publicly funded, university or research institution) based in an EU country or associated country transfers a particular novel HW or SW technology in the domain of Customized Low- Energy Computing (CLEC) for cyber-physical systems (CPS) and the Internet of Things (IoT) to a receiving industry partner (privately funded, preferably an SME or mid-cap) from a different EU country. The receiving partner adopts and deploys this technology to enable improved products or processes (e.g. by gains concerning product cost, performance, or power consumption). Thereby, the technology receiver will achieve innovation and measureable impact, e.g. in terms of increased revenue or newly created jobs.


Value Chain Oriented and Interdisciplinary Technology Transfer Experiments (TTX)

Mid-term (12-18 months) application experiments will be implemented between three or more partners (in case a multidisciplinary collaboration is needed) from at least two different EU member states and/or countries associated to Horizon 2020.

For instance, a university (A) acts as a technology provider and intends to transfer a novel CLEC technology to a manufacturing company (B) as a technology receiver, together with training, services, and documentation, etc. as necessary. The technology receiver intends to experimentally use the new technology in order to enable improved products, processes, or services, thus acting as an OEM and early technology adopter. In case, the developed technology could be generalized and applied to other industries as well, another specialized partner (C) could engage as a "catalyst" (not competing with the technology receiver) to extend the value chain by productizing and maintaining the technology, e.g. in the form of customizable software tools, hardware IP and/or professional services, so as to serve a much broader market.


Entrepreneurial TTX calls

The overall goal of an Entrepreneurial Technology Transfer Experiment (TTX) is to mobilize, challenge and train small teams of potential entrepreneurs in the Customized Low-Energy Computing (CLEC) space, thereby having a long-term perspective. Therefore, this TTX is solely devoted to the exploration and evaluation of market and business opportunities, for example for typical “start-up formation” scenarios and acquisition of investments in the longer term. The focus is on a critical and systematic evaluation and generation of sustainable business opportunities for new, possibly disruptive, actors in Europe’s digital technology markets.

A TTX team intends to bring itself towards a convincing business idea and to get “investor ready”. The TTX is a framework for describing a new technology-based business using a Business Model Canvas.

The expected Technology Readiness Level (TRL) may range of 2-4.

Call 1Call 2Call 3Call 4
Bilateral TTXNov 2017
TTX duration: 6-12 months
Oct 2018
TTX duration: 6-12 months
Sep 30, 2019
TTX duration: 6-12 months
Jan 31, 2020
TTX duration: 6-9 months
Value chain oriented interdisciplinary TTXFeb 2018
TTX duration: 12-18 months
Dec 2018
TTX duration: 12-18 months
Aug 31, 2019
TTX duration: 10-12 months
Nov 30, 2019
TTX duration: 10-12 months
Entrepreneurial TTXAug 2018
TTX duration: 3-6 months
Aug 31, 2019
TTX duration: 3-6 months
Apr 30, 2020
TTX duration: 3-6 months
n/a

Note: dates shown are for the opening of the call. Calls will be open for 3 months.

1. Application, cost calculation, submission
Who can apply for a TTX and receive financial support?

Financial support will be provided to legal entities only. Legal entities are universities/polytechnics, research organisations, SMEs and mid-caps, and large companies.

I am employed at a TETRAMAX consortium member organization. Can I apply for a TTX via open calls though?

No. TETRAMAX consortium member organizations must not apply for a TTX via open calls and cannot become third parties to receive financial support. This would result in a conflict of interest for reasons involving economic interest, political or national affinity, family or emotional ties or any other shared interest. TETRAMAX ensures that the evaluation process is completely independent and that none of the above situations will occur. Entities (e.g. university institutes or departments) directly linked to the TETRAMAX consortium partners and interested in the implementation of a TTX may contact the local principle investigator within the TETRAMAX consortium (e.g. Jari Nurmi being the principal investigator in TETRAMAX representing the Tampere University of Technology).

Can we apply for an entrepreneurial TTX even though the start-up has already been founded?NEW

No. Once a spin-off is already created, one cannot apply for an entrepreneurial TTX anymore. TETRAMAX financially supports activities only to analyse potential business models and markets prior to the formal start-up foundation in the future. Nevertheless, it is possible to start the foundation process during the implementation phase of the entrepreneurial TTX. The need and the benefits of the TTX for the planned spin-off creation needs to be well justified in the TTX proposal.

What are the reimbursement rates of costs?

As per European Commission’s rules, the costs of for-profit organisations will be reimbursed with a 70% funding rate. The costs of non-profit organisations will be reimbursed with a 100% funding rate.

How do we calculate equipment and consumables costs?

Equipment costs up to €5,000 have to be planned per TTX (NOT per third party involved in a TTX). Consumables costs up to €1,000 have to be planned per TTX (NOT per third party involved in a TTX).

The need for equipment and consumables has to be well justified in the TTX proposal. For entrepreneurial TTX, equipment/consumables are in general not necessarily needed; nevertheless, it may be possible but has to be well explained in the proposal.

What types of technology transfer activities qualify a TTX for financial support?

The TTX topic must fit into the Customized and Low-Energy Computing (CLEC) domain, in particular with respect to cyber-physical systems and the Internet of Things. To see some examples, take a look at the technology transfer projects funded within the framework of the predecessor EU-project TETRACOM.

How do we present the costs and the financial support per partner organisation involved in a bilateral/value chain TTX in our proposal?NEW

Please present the data as shown in the following example:

Costs and financial support planned for partner: (insert name of the organisation)
Reimbursement rate: 70%
No. of person-months planned: 3,5
Fixed grant: 18.000 EUR (fin. support: 12.600 EUR)
Travel cost: 1.600 EUR (fin. support: 1.120 EUR)
Consumables: 400 EUR (fin. support: 280 EUR)
Equipment: 2.000 EUR (fin. support: 1.400 EUR)
TOTAL: 22.000 EUR (fin. support 15.400 EUR)

Costs and financial support planned for partner: (insert name of the organisation)
Reimbursement rate: 100%
No. of person-months planned: 6
Fixed grant: 23.400 EUR (fin. support 23.400 EUR)
Travel cost: 1.600 EUR (fin. support 1.600 EUR)
Consumables: 400 EUR (fin. support 400 EUR)
Equipment: 2.000 EUR (fin. support 2.000 EUR)
TOTAL: 27.400 EUR (fin. support 27.400 EUR)

Note that all costs have to be well justified in the TTX proposal section “resources” and at the end of the TTX within the framework of the final cost report.

I have a question that is not addressed in the FAQ. What can I do?

Please send your question to: opencalls@tetramax.eu.

How will a TTX proposal be evaluated?

Every TTX proposal will be assessed along for different evaluation phases (details are described in the Guide for Applicants):

Phase 1: General eligibility check

  • TTX proposal template completed, submitted in time, formal eligibility criteria met.

Phase 2: External evaluation

  • Independent experts from the academic and industry side;
  • Scoring against defined criteria, individually commenting to underline and further specify the scoring;
  • Ranking list based on the total scores achieved.

Phase 3: consensus phase

  • External evaluators and the TETRAMAX steering committee;
  • Final ranking and selection of the TTX proposals for financial support;
  • Note that the TETRAMAX steering committee, in agreement with the TTX consortium, may decide to reduce the grant for manpower and/or the total requested financial support according to the overall budget allocated to the respective open call or to other necessities (e.g. in case of a high proposal quality but an unclear presentation of costs and financial support per third party).

Phase 4: Formal decision

  • Signing the contract (=TTX funding agreement) prior to the TTX start;
  • Note that in case a TTX consortium partner refuses to sign the TTX funding agreement the proposal will be excluded from financial support;
  • Instead, the first proposal, taken from a reserve list of the top ranked proposals initially rejected, will replace the excluded one.
2. Establishment of a TTX consortium
How many partner organisations are needed to form the consortium of a bilateral TTX?

The TTX consortium has to consist of two partner organisations based in different EU member states and/or Horizon2020 associated countries:

  • Technology provider: One non-profit academic partner (publicly funded: university/polytechnics, academic/applied research organisation); and
  • Technology receiver: One for-profit industry partner (privately funded, preferably SMEs and mid-caps; large industry partners may be possible).

Only in well justified cases, both partners may be SMEs, which means that one SME can be the technology provider and the other SME can be the technology receiver. This has to be very well explained in the TTX proposal.

How many partner organisations are needed to form the consortium of a Value Chain Oriented and Interdisciplinary TTX?

The consortium has to consist of three partners based in at least two different EU member states and/or in H2020 associated countries.

  • The technology provider has to be a non-profit academic partner (publicly funded: university/polytechnics, academic/applied research organisation).
  • The technology receiver has to be a for-profit industry partner (privately funded, SMEs and mid-caps) and acts as an OEM and early technology adopter;
  • The catalyst is also a for-profit industry partner, which can be an SME, a mid-cap or a large industry;
  • Up to three auxiliary partners (from academia or industry) may be included to the TTX consortium in case an interdisciplinary cooperation is required for a successful TTX.

TTX consortium examples are:

  • 1 academic, 2 industrial partners
  • 2 academic, 2 industrial partners
  • 1 academic, 2 industrial partners, auxiliary partners
Can the technology provider be an industry partner within a value chain TTX?NEW

No. The technology provider has to be an academic partner from research (e.g. university/polytechnics, research organisation).

Who can apply for an Entrepreneurial TTX?

The TTX team is mainly formed by one academic entity (typically a university) located in one EU member state or in a country associated to H2020.

Nevertheless, both the establishment and the location of the TTX team may be flexible; for example, all TTX team members are:

  • From the same academic entity/university; or
  • From different academic entities or from other organisations; and
  • May be located in the same or in different countries.

The applicant (being an academic non-profit legal entity) will be the sole recipient of the financial support.

Can I build my TTX consortium with an organisation located outside Europe?

No. Partners involved in a TTX have to be located in an EU member state or in an H2020 associated country. The aim is that they will benefit from Europe’s research and innovation capacity entitled to receive financial support from the European Commission.

I would like to submit a TTX proposal but I don't have enough partners. Can TETRAMAX help me to find suitable partner(s)?

Yes. Visit the TETRAMAX online technology brokerage portal, join TETRAMAX workshops and matchmaking events or directly contact the TETRAMAX Chief Technology Broker Wei Jan Wang by emailing to: weijan.wang@chalmers.se

Can partners based in Switzerland apply for TTX financial support?

Yes. Switzerland is a country associated to Horizon 2020. Legal entities from Associated Countries can participate under the same conditions as legal entities from the EU Member States. The list of associated countries can be found here.

I am located in the UK. Can I participate in the TTX open calls to receive financial support?

Yes. UK is a country still eligible for EU funding. Hence, legal entities located in the UK can participate in the TETRAMAX open calls. In case of changes, this will explicitly be communicated by the European Commission and TETRAMAX.

3. Contracts
Is there a contractual agreement foreseen?

Yes. A TTX funding agreement between TETRAMAX and the TTX consortium partners will be concluded and signed. This agreement is provided in the TETRAMAX calls webpage. Note that the rights and obligations contained in this agreement have derived from the TETRAMAX Grant Agreement and Consortium Agreement and hence, are not negotiable.

Who signs the TTX funding agreement of an entrepreneurial TTX?NEW

The applicant organisation decides whether an internal legal agreement shall be concluded between the applicant and/or the mentor/other legal entity. In case the applicant wants to conclude such a legal agreement, TETRAMAX requires a scanned version of it.

My Entrepreneurial TTX got selected for financial support. Which parties have to sign the TTX funding agreement?NEW

The applicant is the sole recipient of the TTX financial support. The TTX funding agreement is the contract regulating all TTX-specific cost, funding and reporting issues. Therefore, it will be signed by TETRAMAX and the TTX applicant organisation only.

The team of my entrepreneurial TTX consists of the applicant and a mentor and/or a further person from another legal entity. Is an internal legal agreement required between those parties?NEW

The applicant may decide to set up and sign a legal agreement between all persons/parties involved in the TTX team (e.g. with the mentor being an individual private person, or coming from another legal entity, etc.). TETRAMAX does not influence this agreement and does not sign it.

How do we deal with IPR?

Regulations of specific Intellectual Property Rights (IPR) within the TTX are in the TTX consortium partners' sole responsibility. The partners intending to collaborate within a TTX are obliged to close a TTX-related legal agreement describing the rights and duties of each partner, in particular clarifying all related IPR at the earliest possible date and no later than 1-3 months after the TTX start.

How do we design the legal agreement between the TTX consortium partners?

The design of the legal agreement remains completely in the TTX consortium partners’ hands (e.g. structure, contents, length, etc.). TETRAMAX does not influence the design and the contents and does not sign it. TETRAMAX requests a scanned version of the signed agreement to be able to verify the existence.

Are any types of electronical signatures accepted?

No. Any digital/electronical/scanned signatures are not accepted. TETRAMAX requires originally-signed documents on paper.

Our TTX proposal got selected for financial support. During the formal decision phase and the conclusion of the contract, a TTX consortium partner withdraws the participation in the TTX selected for financial support. Can the TTX applicant replace this partner by another organisation?

No. Formal decision of the financial support is subject to signing the TTX funding agreement. In case a TTX consortium partner refuses to sign this agreement, the TTX proposal will be excluded from financial support. Instead, the first proposal, taken from the list of the top ranked proposals initially rejected, will replace the excluded one.

4. Cost reporting
Which costs are eligible for reimbursement within a Bilateral or a Value Chain Oriented and interdisciplinary TTX?

The following costs will be reimbursed:

  • A fixed grant for researcher, technician and administrative manpower needed to implement a granted specific TTX activity, including R&D for Technology Readiness Level (TRL) improvement, TTX-related training and service activities for the industry partners, license and IPR agreement development;
  • Other TTX-related costs for travelling, open access scientific publications, consumables and equipment (for details please read the Guide for Applicants).
Equipment: Who can use it, and what happens with the purchased equipment after the end of the TTX?NEW

The equipment will be used by the organisation that has purchased it and that needs it for the successful implementation of the TTX. The organisation and/or the TTX team decide what to do with the equipment. TETRAMAX does not influence this decision. The equipment remains property of the organisation which purchased it. The organisation solely decides on the use of it. TETRAMAX does not influence this decision.

Equipment: How do we declare the costs of the equipment after the end of the TTX, and how much of the equipment costs will be reimbursed?NEW
  • In principle, equipment costs can only be reimbursed if the equipment is necessary for the successful implementation of the TTX.
  • TETRAMAX reimburses equipment costs of up to €5,000 maximum.
  • The reimbursable amount of the equipment costs depends on the organisation’s depreciation regulations taking into account the following aspects: the depreciation costs as per depreciation regulations in your organisation, the depreciation period, the depreciation rate of the equipment, and the time (%) the equipment was actually used during the TTX implementation. The purchase department of your organisation will inform you on the deprecation regulations.
  • At the end of the TTX, the actual reimbursable depreciation cost amount has to be proved by the following documents (in copy): invoice, organisation’s depreciation rules, and calculation of the depreciation amount. It is highly recommended to carefully calculate and prepare the documentary evidence of the (depreciation) equipment costs.
Which documentary evidence is needed to prove the fixed grant for manpower?NEW

The following needs to be taken into account:

  • Time sheets / time recording is not required.
  • It will be paid out as accepted in the TTTX funding agreement.
  • A very well justification is required on every cost form included in the fixed grant for manpower, based on the detailed description stated in the Guide for Applicants.
Which documentary evidence is needed to prove the other direct costs such as travel and consumables?NEW

The following documents are needed in the form of well-readable copies: flight invoice, ticket and boarding passes, hotel invoice, public transport receipts, taxi costs (if needed, well justified and at moderate costs), invoice for consumables.

Note that all costs have to be well justified in the TTX proposal section “resources” and at the end of the TTX within the framework of the final cost report.

Which costs are not eligible for reimbursement?NEW

Company overheads, overheads with respect to the cost calculation of a work place, (reasonable) profit, costs related to return on capital, debt and debt service charges, provisions for losses or debts, interest owed, currency exchange losses, bank costs charged by the third party’ bank for transfers, deductible VAT, excessive or reckless expenditure, costs declared under another EU grant, etc.

When are the costs eligible for reimbursement?

Costs are eligible for reimbursement if they meet the following criteria:

For the fixed grant for man-power, they must be:

  • Well explained and justified in the cost report, based on the definition set in the Guide for Applicants and based on the TTX funding agreement.

For the other direct costs, they must be:

  • Actually incurred by the TTX partner organisation;
  • Incurred specifically for the TTX and necessary for the TTX implementation;
  • Indicated in the estimated budget in the TTX funding agreement; and
  • Reasonable, justified and must comply with the principle of sound financial management, in particular regarding economy and efficiency; and
  • Identifiable and verifiable, in particular recorded in the TTX partner organisation’s accounts in accordance with the accounting standards applicable in the country where the TTX partner organisation is established and with the organisation’s usual cost accounting practices.
  • They must comply with the applicable national law on taxes, labour and social security.
Which travel costs will be reimbursed?

Costs for accommodation, flight, train, public transport means, taxi, car parking costs, etc. are eligible for reimbursement. Actual costs paid for food and beverage, and sanitary fees, etc. are not eligible for reimbursement. Note the following:

  • Travel trips must be necessary for the TTX.
  • All travel costs must be limited to the needs of the action.
  • Travel costs related to other professional or private activities are not eligible for reimbursement.
  • Travel arrangements must be in line with the organisation’s usual practice on travel.
  • Costs shall be booked on economic and moderate rates.
Is VAT eligible for reimbursement?

Non-deductible VAT is eligible for reimbursement.

Deductible VAT is not eligible for reimbursement. Deductible VAT means VAT that is recoverable under the national ‘VAT system’ (i.e. the system of collection and deduction under the national VAT legislation). Such VAT is not a genuine and definitive cost and, according to accounting standards, should not be recorded as such. Therefore, it is not actually incurred by the TTX partner organisation.

5. Financial support
The organization I am employed at has participated in several open calls of different EU projects within the ICT Horizon 2020 programme. Do I have to consider any specific regulations?

Yes. Financial support will not be awarded to individual legal entities that have already received more than €100.000 via open calls (Financial Support to Third Parties = cascading funding) from H2020 I4MS and SAE projects. For clarification, please contact the relevant department in your organisation (e.g. third party funding department).

Who will receive the TTX financial support?

Every TTX consortium partner organisation (university, research organization, SMEs and mid-caps, other for-profit companies, large industry) will receive financial support. They are formally entitled third parties receiving financial support.

How much financial support can a TTX consortium partner organisation receive?
  • The financial support per TTX partner organisation is limited.
  • For-profit organizations need to take into account that only 70% of their costs will be reimbursed, as per European Commission's reimbursement rules.
  • The parties involved in a TTX need to negotiate the budget breakdown per partner organisation internally, based on the TTX work plan and tasks described in the TTX proposal.
  • A partner organisation may participate in and receive financial support via several TETRAMAX open calls but has to take into account that one organisation can receive a maximum of €60,000 financial support only. If exceeding €60,000, then the organisation has to well explain the need in the TTX proposal, which requires in addition the formal approval of the European Commission.

For details, please carefully read the Guide for Applicants.

Will we receive the total TTX financial support as stated in the TTX funding agreement?NEW

The final TTX financial support per third party depends on the eligibility of costs reported and proved in the final cost report at the end of the TTX. For details, please carefully read the TTX funding agreement.

Which costs are included in the TTX total financial support?NEW

The total TTX financial support includes every partner organisation’s fixed grant and other direct costs, as described in the Guide for Applicants.

When do we receive the financial support for the TTX?

Based on the European Commission’s regulations, payments will be made stepwise:

Down payment:

  • Amount: maximum 50%
  • All third parties involved in a TTX will receive it at the start of the TTX.

Interim payment:

  • All third parties except SMEs will receive it.
  • Maximum 35% of the remaining financial support will be paid out at the end of the TTX.
  • The actual amount is based on the acceptance of the declared costs and the final TTX report.

Final payment of the balance:

  • SMEs will receive the entire remaining amount at the end of the TTX, based on the acceptance of the declared costs and the TTX final report.
  • All other third party organisations (non-profit organisations, large industry) will receive the remaining 15% of the financial support after the end of TETRAMAX, after the EC paid out the final funding to the coordinator (which is within 90 days after the submission of the final TETRAMAX report to the European Commission).
  • The remaining amount depends on the acceptance of the declared costs and the final TTX report.

For details, please carefully read the TTX funding agreement.

Why are there several payment instalments defined?

Based on the European Commission’s regulations (EC), third parties receiving financial support from the EC are formally bound to the payments defined within TETRAMAX. It is highly recommended to become aware of the payment regulations during the TTX proposal writing phase.

Please note:

  • For non-profit organisations and large industries, three different payment instalments are defined. 15% are withhold by the EC to have assurance for the quality of the TTX implementation and the proper use of public sovereign funding (5% EC guarantee fund, 10% retention).
  • For SMEs and mid-caps, the EC decided to go for two payments at the TTX start and end to assure financial solvency as per terms of payment.

About TETRAMAX

TETRAMAX is a Horizon 2020 innovation action within the European Smart Anything Everywhere (SAE) initiative in the domain of customized and low-energy computing for Cyber Physical Systems and the Internet of Things. As a Digital Innovation Hub, TETRAMAX aims to bring added value to European industry, helping to gain competitive advantage through faster digitization. The project partially builds on experiences with the TETRACOM project during 2013-2016. TETRAMAX was launched in Sep 2017 and runs until Aug 2021.